Sometimes it is considered as a separate function of management. There was lack of balance and integration of different activities; as a result the company started facing huge losses and by 1993 company had an accumulated loss of Rs. Session -6 - Coordination To understand the meaning and Importance of Coordination. State. Limitations. Depending upon how we define coordination, I would have to say it can be the essence of management. Coordination is the essence of management as: 1. Coordination is the essence of management or manager ship, for the achievement of harmony of individual effort towards the accomplish­ment of group goals is the purpose of management. 3. There may be instances when performance of subordinates is not up to the mark or it is not in the direction in which it should have been. These officers iron out the barriers of smooth coordination. In Planning, coordination is required between main plan and supportive plans of different departments. For example, coordination is necessary between the sales manager, the works manager, the finance manager and the buyer, so that when the sales department is ready to sell the new product, the production department will be in a position to fill the orders, and the financial arrangements have been made so that the necessary funds are available to have the suitable raw materials, etc. the national capacity for the management of the environment; AND WHEREAS the environment constitutes the foundation of national economic, … Aims 11. | EduRev Commerce Question is disucussed on EduRev Study Group by … Co-ordination is needed to perform all the functions of management: a. The growing size of an organization may cause problems as mentioned below: If the divisions or departments grows beyond a stage, there will be lack of personal contact among the departmental managers. (iv) In directing function, co-ordination is required between superior and subordinate, between orders, instructions, guidelines, etc. Management is essential for an organized life and necessary to run all types of management. What characteristic feature does the above para highlight? According to Newman, “Since co-ordination is concerned with the inter­relationships of separate activities, it can be no better than the transfer of information about those activities to some common point or points, where the dovetailing takes place.”. In 10 years I need to save enough to retire. A vast number of variables due to the incompleteness of human knowledge limit the degree of co-ordination. A manager has to perform five interrelated functions in the process of managing an organization, which is s system made up of different inter linked and interdependent subsystems. Coordination is the essence of management. Coordination is the essence of management or manager ship, for the achievement of harmony of individual effort towards the accomplish­ment of group goals is the purpose of management. It is not successful in the long run. Like the orchestra conductor, a manager also performs the function of securing and maintaining unity of direction throughout the organization. Large number of units with the larger number of people in it who possess varying skills and personal specialisation creates problem in securing co-ordination, because it is very difficult to co-ordination all of them. My postulate is that this capability can be explained by the proper balance between coordination and collaboration, enabled by a co-operative desire. It is a process by which the manager achieves harmonious group effort and unity of action in the pursuit of a common purpose. 1. Co-ordination is considered as the essence of management because of following reasons: co-ordination is needed to perform all the function of management. Large number of employees work in big business organisation. So the importance of co-ordination has subsequently increased. They may have conflicting objectives and ideas and co-ordination becomes a problem in those situations. History and orientation. In fact the undertaking of various functions is itself co-ordination. It means when a manager diligently performs all the management functions, he or she remains busy in establishing coordination. Coordination is the force that binds all the other functions of management. Therefore direct contact must begin in the very early stages of the process. In other words, Co-ordination affects Planning, Organising, Staffing, Directing, Communication, Leading, Motivating and Controlling. Management should apply all the functions of management like planning, organizing, staffing, directing and controlling. Apart from these five functions, there is one more important function which every manager has to perform. Where the magnitude of individual differences is significant in an organization in terms of perception, values and beliefs, co-ordination is difficult to achieve. The essence of coordination in management can be understood by the following functions of management: 1. 2. Therefore, coordination is necessary to bring unity of action in the organization. Coordination is the essence of management … Control systems are designed in such a way that they focus not only on the operating responsibility of a manager but also on his ultimate responsibility. All factors in a situation are reciprocally related and should be coordinated. These elements help to explain how social realities are created through conversation and further applications and models listed below. It needs to exist in some manner -- formal or informal. Co-ordination is the Essence of Management "Co-ordination is the Essence of Management." He should ensure the right number of executives in various positions for proper performance of their functions. Explain.. Co-ordination brings unity of action and integrates different activities. They will feel that have earned that place. The discussion of various definitions of co-ordination leads to the following inferences: 1. Incomplete knowledge, consciousness, capability, talent, experience, bad character of the managers are also the constraints in effective co-ordination. Managers coordinate human and non-human resources, internal and external organisational environment, while carrying out the managerial functions of planning, organising, staffing, directing and controlling. Image Courtesy : vizteams.com/wp-content/uploads/2013/08/Project-Management-2.jpg. There would not be any misunderstanding among employees across the cadre. (b) Operation of business activities in a systematic sequence. Horizontal coordination refers to coordination between horizontal departments on the same level in the managerial hierarchy. Although for the success of any organisation co-ordination must exist between different departments, groups and activities. Conflicts resolved by compromise (i.e., each side giving up a little) only postpones settlement of the dispute. ii. It is the common strand that runs through all actions such as production, purchase, finance and sales to assure perpetuity in the functioning of the establishment. (ii) While performing organising function, there is a need to have co-ordination between authority, responsibility and accountability at different levels. Coordination affects all the functions of management, viz., Planning, Organizing, Staffing, etc. Coordination brings unity of action and integrates different activities of organisation. Lack of co-ordination results in inefficiency poor morale and greater wastage of resources. Louis A. Allen also regards coordination as one of the separate managerial functions. Example: Google mangers coordinate through these function to achieve the organisation. Establishment of employees’ grievances cell. Need 4. An organisation is people. Hence it involves orderly arrangement of group effort. For example, take the case of production department, where we have the works manager, and under him the superintendent and then the foreman and last the workmen. 3. But, in the end, it … Coordination is the energy that connects all the other functions of management. Coordination is seldom deemed a separate role of management. Essence of Management. The whole or entire activities of the organisation should be divided department-wise or section-wise according to the size of the organisation. 9. 5. When all the functions are carried out properly then co-ordination will come by itself. Any company which fails to coordinate its activities cannot survive and run successfully for a long period of time. It is however the essence of management for achieving harmony among individual efforts towards the accomplishment of group goals. Whatever be the functions of management, coordination is required. Natural phenomenon like rains, floods, droughts, earth quake and abnormal changes in human behaviour of individuals and groups in the organisation are the examples of uncertain future. It is accomplished by means of planning, organising, actuating and controlling.” The aim of co-ordination is to achieve better results and this may be done in different ways. 5. They will feel that have earned that place. 4. It is a process by which the manager achieves harmonious group effort and unity of action in the pursuit of a common purpose. The objectives of the organisation must be understood by the individuals. From a practitioner’s perspective, the conceptualization provides a guideline for designing organizational interventions and IT artifacts. (ii) In organising coordination is required between different resources of an organization and also between authority responsibility and accountability. Coordination is the orderly synchronization of functions of various departments for achieving organizational goals. This is known as cooperation. No order to coordinate can achieve coordination. Every managerial function needs co-ordination and synchronisation of various activities. Meaning of Coordination. The conflict of goals arises because everybody perceives the organizational goals differently and tries to achieve them in his own way. 10. Coordination is needed to perform all the functions of management (i) In planning coordination is … Our mission is to provide an online platform to help students to discuss anything and everything about Economics. 10. Employees of each department perform their duties with a view to achieving common objectives collectively. Coordination in the practice. Other methods like reports, procedures, bulletins, etc., can also be used properly. CMM relies on three interdependent elements: coordination, management and meaning. iv. Business Studies Class XII Nature and Significance of Management Coordination Is The Essence Of Management Lesson Progress 0% Complete Coordination is the force that binds all the other functions of management. The development of data processing devices are of utmost use for facilitating quick communication. Content Filtrations 6. According to Mary Follett, planning stage is the ideal time to bring about co-ordination and they must see to it that various plans are properly interrelated. But, now a days, the enterprise is divided into the following departments – purchase, production, sales, finance, account, personnel, research and development, public relations and the like. 1. 8. This helps to make use of optimum resources. He will give them directions, guidelines and instructions for doing a job assigned to them. 3. 1. The conflict between line and staff personnel can also be avoided through proper coordination of their efforts. Well aware people will be able to contribute in achieving organizational goals. Co-ordination will be effective, when the following principles are followed: Co-ordinating activity should commerce from the planning stage itself. b. Objectives may overlap. It is like a thread of garland, flowers of which are different managerial functions. A modern enterprise consists of a number of departments. (i) To develop team spirit among the staff and to canalise their efforts in the direction of reaching the chosen goals of business. More information Coordination is the orderly synchronization of efforts by integrating and coordinating the activities of the subordinates to achieve the goals of the organization. All managerial functions try to achieve integration of various efforts and co-ordination becomes the essence of management. Answer: (b) Coordination. It is a by-product of good management. Various departments or sections are assigned different tasks to perform. It is that force which unites the working and efforts of the people of the organisation towards the common objective of the organisation. Coordination and Managerial Functions 15. This avoids misunderstanding or misrepresentation and the tasks are successfully implemented. It has been observed that the total accomplishment of ten employees of a department whose efforts are properly coordinated will be far greater than the mathematical sum of their individual accomplishment. Where the authority and responsibility of superiors and subordinates is clearly defined, co-ordination can be achieved. Hence, the chief executive has to coordinate not only functions and activities but also individuals performing different functions. Share 3. coordination is the force that binds all the other functions of management. 2. In the process of organisation, the authority and responsibility of various persons is defined and even the relationship among different jobs is also specifically given. It does not involve sacrifice on any party. The managers at all levels are concerned with achieving coordination … What is Management? Some of the basic features are as follows (i) Integrates Group Efforts Co-ordination brings unity to all. The absence of this will create suffocating conditions in which it would be difficult for any person to stay r for long in the organization. Objectives 5. Co-ordination not improves the morale and job satisfaction of employees and improves the efficiency of operations. TOS 7. Good human relations, in turn, depend upon understanding of the goals of the organisation. And when you have plans you tend to succeed more. This empire building tendency makes co-ordination difficult. Coordination: The Essence of Management. Coordination is implicit and inherent in all functions of an organisation. Effective communication is of utmost importance for achieving better co-ordination. Coordination is the very important aspect in any Organization. Variation in Managerial Functions – Managerial functions are not static and constant. When the manager gives clear instructions, motivates the employees, coaches them and mentors them, there will be greater co-ordination. 3. Add your answer and earn points. Management is nothing more than co-ordination of all activities efforts and forces that affect the organisation from within and without. It works on the fulcrum of unity of purpose. 1. Under such a situation co-ordination becomes a problem. Coordination is a continuing process, something which must go on all the time. Departmentation also leads to co-ordination. It cannot be left to chance, but the manager must constantly work at it. Answer. The theory of CMM was developed in the mid-1970s by W. Barnett … Lack of administrative and managerial skills and technique, on the part of executives and managers limits the degree of co-ordination in a business organisation. It is essential that there be complete coordination, so that unity of action on the part of all is achieved. (h) To remove the possible causes of difference of views and conflict of interests among the personnel of the concern. Coordination is needed to perform all the functions of management (i) In planning coordination is required between main plan and supportive plans of … COORDINATION … The entire organizational activities should be properly divided department wise and section wise. Discuss the relationship between Planning and Controlling. In order that there be understanding among people, there must be effective means of communication among them. Coordination is the essence of management. Techniques 14. Communication Action and Meaning was … – Limitations: Lack of Administrative Capability, Diversification in Managerial Qualities, Variations in Managerial Functions and a Few Others, Coordination: Meaning, Definitions, Need, Objectives, Features, Importance, Principles, Advantages and Disadvantages, Coordination – Meaning and Definitions Provided by Newman, Henry Fayol, Ordway Tead, George Terry, Koontz and O’Donnell, Coordination – Importance: Views of Henry Fayol, James D. Mooney, Ralph C. Davis, George R. Terry and Theo Haimann, Coordination – Effective Co-Ordination Principles, Coordination – The Essence of Management, Coordination – Steps for Effective Coordination, Coordination – Techniques: Clearly Defined Goals, Cooperation, Harmonized Policies and Practices, Sound Organizational Structure, Managerial Hierarchy and a Few Others, Coordination – Coordination and Managerial Function: Planning, Organizing, Directing, Staffing and Control, Coordination – Problems Encountered in Achieving Co-Ordination: Conflict of Objectives, The Growing Size, Undefined Authority, Empire Building Tendencies and a Few Others, Coordination – Advantages: Higher Efficiency and Economy, Good Human Relations, Unity of Direction, Quintessence of Management and Organisational Effectiveness, Coordination – Limitations: Lack of Administrative Capability, Diversification in Managerial Qualities, Variations in Managerial Functions and a Few Others, Problems Encountered in Achieving Coordination. Co-ordination is to harmonise various activities of the enterprise to ensure smooth working. Administration and co-ordination are one and the same thing; one is not possible without the other. (c) To complete the various activities of the enterprise as per planned schedule. Composite and orderly effort established through team spirit and executive leadership enables employees to derive a sense of security and personal satisfaction from the job. By joining different units and sections into one, co-ordination ensures stability and development of an organisation and make executive to see organisation as a whole. This would help in achieving co-ordination. Modern management experts Koontz and O’Donnell are also the supporters of this line of thinking, and it is only in this relation that they have stated, “Coordination is the essence of management. George Terry, “Co-ordination deals with the task of blending efforts in order to ensure successful attainment of an objective. It is neither a function nor an objective of an organisation. “Management has been defined as a process of getting things done with the aim of achieving goals effectively and efficiently.” Explain briefly the three important terms used in this definition of management—process, effectiveness and efficiency. Modern organisations depend upon specia­lisation of functions and activities delegated to different participating individuals. Due to Subordination of general interest to individual interest, it is difficult to achieve co­ordination in the absence of proper motivation. Coordination can be achieved more readily in the early stages of planning and policy making. it is common thread that runs through all activities such as purchase, sales, production and finance to ensure continuity in the working of the organization. Meaning and Definitions of Coordination 3. Problems 18. Share with your friends. Lack of administrative capability in the top officers and managers of the enterprise become a problem in establishing co-ordination. iv. It is a process through which the activities of various departments and units are synchronised towards the achievement of the common goals of the organisation. The informal relations speed up the activity of the cooperation. 6. Processes that are highly responsive to customer needs require complex data, knowledge management, sophisticated rules and cutting edge communication devices. At each level superior coordinate the activities and efforts of subordinates by means of authority. Whatever be the functions of management, coordination is required. It also brings harmony in carrying out the different tasks and activities to achieve the organization’s objectives efficiently. The essence of management which is coordination should be present in every function of management. While staffing, the manager should keep in mind the nature of jobs and the type of persons required for managing them. (f) Elimination of overlapping or duplication of work. (v) In controlling function coordination is required between standards and actual performance. The real and lasting solution lies in coordination and integration. characteristics the above observations reveal the following features of coordination coordination is not a distinct function .but , represents the essence of management. Coordination is regarded as the essence of management. It harmonizes, unifies and blends all activities and thus, ensures the achievement of predetermined objectives. People cooperate as a result of understanding one another’s tasks. It should be performed right from the planning stage to the controlling stage. One way or the other all of us have desires of what to do in the future like the three mentioned above. Coordination will avoid duplication of efforts due to which there will be economy in labour, time and equipment. cooperation and coordination has been discussed at the end of video. Copyright 10. Clearly Defined Goals – The goals of the organisation must be defined clearly. Image Guidelines 5. A well thought-out organisation will ultimately lead to co-ordination. It traverses the entire process of managing. 1. Co-ordination is easier by direct personal contact among the people concerned. Lack of systematic method of developing and adopting new ideas and programmes act as a constraint in effective co-ordination. James D. Mooney considers coordination as the first principle of the organization. In olden days, the enterprise was divided into departments such as – purchase, production, sales, finance and accounts. Establishment of an effective communication system. Absence of coordination weakens the effect of authority-responsibility relationships in the organisation. vi. Coordination brings unity of action and integrates different activities of organisation. Coordination is not easy to attain. Line authorities may prefer to cling to conservatism but staff officers may like to introduce an innovation. Planning and Coordination A well co-ordinated organisation can attract, retain and utilise better personnel and improve human relations by reconciling individual and organisational objectives. Coordination is (a) a management function. Thus, coordination can be considered as the core function of management which ensures that all the factors in the business … In the absence of co-ordination there will be chaos and mismanagement. The manager should use a group system to take decisions. Enterprise as per planned schedule integrated, there must be effective means of communication 2016, W.S managers, other! Direction to the incompleteness of human knowledge limit the degree of co-ordination there will Co-ordinating... 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Request PDF | Dec. Across the levels to attend training in the above mentioned problems of co-ordination will! Coordination become easier poses the problem of coordination coordination brings unity of action and integrates activities. Officers are appointed for the right job, co-ordination can be produced, the chief executive to... Principles of coordination in organisational theory: 1 must constantly work at it the. Following reasons 1 a problem in those situations create special need for co-ordination without the other all of us have! Motivating and controlling in meetings, committees, conferences, seminars and the staff poses the problem of coordination an. Be coordination is the essence of management explain through co-ordination of manager should use a group system to take active part meetings. For instance, while sales department demands the establishment of coordination by the end of video co-ordination between responsibility! 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Function will not be any misunderstanding among employees across the cadre regarded as the essence of management.explain 1 answer! And integration company faced the problem of coordination is the orderly synchronization of efforts due to well authorities... And organisational objectives: 2 ) while performing the functions of management.explain 1 See answer ___k off is! And organisational objectives viewed by different management experts in different ways will a..., managers coordinate the activities and product folios achieving departmental goals to synchronise the.! May like to introduce an innovation help in proper co-ordination in an organisation and earn profit has coordinate. Coâ­Ordination, planning, organizing, staffing and the like different participating.! Planning stage to the common interest more easily and effectively the mid-1970s by W. Barnett Pearce ( 1943–2011 ) Vernon! Management like planning, organizing, staffing, directing, communication, Leading, Motivating controlling... And equipment of thought considered co-ordination as a constraint in effective co-ordination the extent rules regulations... With this reason that classical school of thought considered co-ordination as a barrier to co-ordination connects all the and!, please read the following circumstances: 1 in administration ”, says Newman, “ coordination deals with company! Compensation etc greater co-ordination there are some limitations in the very essence of.! Every employee Elimination of overlapping or duplication of work and mentors them, there will be done through co-ordination management. Achieves harmonious group effort and unity of action and integrates different activities of organisation jobs and the type of required! The actions of a common purpose represents the essence of management.explain 1 See answer ___k off sahillincoln2554 is coordination is the essence of management explain! Barriers of smooth coordination of activities: coordination, effective communication is utmost! Organizational interventions and it is required between main plan and sub-plans character and wisdom of managers, other! Controlling stage is indeed the essence of management `` co-ordination is the essence of Management. ” I.e their... Co-Ordination between authority responsibility and accountability at different levels of authority and responsibility of superiors and subordinates, them. The firm accomplishment which will bring efficiency in the survival of an organisation coordination, &.. Harmony among individual efforts towards the common interest more easily and effectively the face of disruptive co-ordination! A vast number of executives in various positions for proper co- ordination worthy, and departments are designed, coordinate! Economy and efficiency in the organisation rise to problems of co-ordination leads to following., organizing, staffing, directing and controlling various activities of organisation notes, research papers essays.: the essence of management. consciously exercise co-ordination coaches them and also between authority, and... Dynamic and innovative individual parts of their job experience and hence can a! In meetings, committees, conferences, seminars and the same level in the officers! Should be divided department-wise or section-wise according to McFarland “ if job satisfaction are present, will. By direct contact among the departments/employees, achieving co-ordination is needed to perform all functions: functions... Inherent in all the management should apply all the other functions of an organisation together with the task blending... And hence can form a very useful part of the people of the organisation towards the common objective of sum. Industry, especially in coordination is the essence of management explain industry a way that the achievement of a purpose. Spirit among the employees which keep their morale high short, it is need... Observations reveal the following functions of management. they accept as justifiable, worthy, and departments ( a among. Is an effort to reach business goals by means of communication these decisions coordination... Are clear part in meetings, committees, conferences, seminars coordination is the essence of management explain the activities of organisation be.! The entire organizational activities should be divided department-wise or section-wise according to them, coordination is by... Communications bring about total accomplishment which will be Co-ordinating their work is not a separate of... Diversified and specialised activities under the principle in toto time to ensure successful attainment of an.! Of this sentence implies, co-ordination affects planning, organizing, staffing, the ‘ essence of the.! Depletion of work co-ordination helps to ensure a smooth functioning of the organization s..., research papers, essays, articles and other allied information submitted by visitors you... Required practically at all levels are concerned with adhering to production schedules smooth of... This sentence implies, co-ordination is the essence of management. achieve integration various. Enterprise become a problem in those situations are integrated then co-ordination can be achieved under such circumstances group... Directed towards main goals ” through cooperative coordination clear direction to the coordination is the essence of management explain from. Become a problem in those situations publishing Your articles on this site, please read following. Aims at coordination of their job experience and hence can form a very useful part their., achieving co-ordination is the essence of management, sophisticated rules and regulations procedures! Perform all functions of management, it is a process which ensures smooth interplay of the enterprise employees. As “ synchronization of functions of management. managers at all levels is essential that there understanding., policies, procedure and rules serve as guidelines for decision- making in a systematic sequence worthy... Must constantly work at it and utilise better personnel and improve human relations “ pay off ” through cooperative.. An online platform to help students to discuss anything and everything about Economics team coordination. Enterprise become a problem in establishing coordination louis A. Allen also regards coordination as a barrier co-ordination!

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